GENERAL ASSEMBLY OF NORTH CAROLINA
SESSION 2009
S 1
SENATE BILL 1188
Short Title: Improve Tax & Debt Collection Process. |
(Public) |
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Sponsors: |
Senators Brunstetter, Clodfelter, Blue, Hartsell, Hoyle, Jenkins, Stein; Forrester, and Goodall. |
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Referred to: |
Finance. |
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May 18, 2010
A BILL TO BE ENTITLED
AN ACT to improve the collection of tax debts and other debts owed the state.
The General Assembly of North Carolina enacts:
PART I. CHANGES TO DEBT SETOFF PROGRAMS
SECTION 1.1. G.S. 147-86.20(1) reads as rewritten:
"§ 147-86.20. Definitions.
The following definitions apply in this Article:
(1) Account Receivable.receivable.
- An asset of the State reflecting a debt that is owed to the State and has not
been received by the State agency servicing the debt. The term includes claims,
damages, fees, fines, forfeitures, loans, overpayments, taxes, and
tuition as well as penalties, interest, and other costs authorized by law. The
term does not include court costs or fees assessed in actions before the
General Court of Justice or counsel fees and other expenses of representing
indigents under Article 36 of Chapter 7A of the General Statutes.
.…"
SECTION 1.2. G.S. 147-86.22 reads as rewritten:
"§ 147-86.22. Statewide accounts receivable program.
(a) Program. - The State Controller shall implement a statewide accounts receivable program. As part of this program, the State Controller shall do all of the following:
(1) Monitor the State's accounts receivable collection efforts.
(2) Coordinate information, systems, and procedures between State agencies to maximize the collection of past-due accounts receivable.
(3) Adopt policies and procedures for the management and collection of accounts receivable by State agencies.
(4) Establish
procedures for writing off accounts receivable and for determining when to
end efforts to collect accounts receivable after they have been written off.receivable.
(b) Electronic Payment. - Notwithstanding the provisions of G.S. 147-86.20 and G.S. 147-86.21, this subsection applies to debts owed a community college, a local school administrative unit, an area mental health, developmental disabilities, and substance abuse authority, and the Administrative Office of the Courts, and to debts payable to or through the office of a clerk of superior court or a magistrate, as well as to debts owed to other State agencies as defined in G.S. 147-86.20.
The State Controller shall establish policies that allow accounts receivable to be payable under certain conditions by electronic payment. These policies shall be established with the concurrence of the State Treasurer. In addition, any policies that apply to debts payable to or through the office of a clerk of superior court or a magistrate shall be established with the concurrence of the Administrative Officer of the Courts. The Administrative Officer of the Courts may also establish policies otherwise authorized by law that apply to these debts as long as those policies are not inconsistent with the Controller's policies.
A condition of payment by electronic payment is receipt by the appropriate State agency of the full amount of the account receivable owed to the State agency. A debtor who pays by electronic payment may be required to pay any fee or charge associated with the use of electronic payment. Fees associated with processing electronic payments may be paid out of the General Fund and Highway Fund if the payment of the fee by the State is economically beneficial to the State and the payment of the fee by the State has been approved by the State Controller and State Treasurer.
The State Controller and State Treasurer shall consult with the Joint Legislative Commission on Governmental Operations before establishing policies that allow accounts receivable to be payable by electronic payment and before authorizing fees associated with electronic payment to be paid out of the General Fund and Highway Fund. A State agency must also consult with the Joint Legislative Commission on Governmental Operations before implementing any program to accept payment under the policies established pursuant to this subsection.
A payment of an account receivable that is made by electronic payment and is not honored by the issuer of the card or the financial institution offering electronic funds transfer does not relieve the debtor of the obligation to pay the account receivable.
(c) Collection
Techniques. - The State Controller, in conjunction with the Office of the
Attorney General, shall establish policies and procedures to govern techniques
for collection of accounts receivable. These techniques may include use of
credit reporting bureaus, judicial remedies authorized by law, and
administrative setoff by a reduction of an individual'sa tax
refund pursuant to the Setoff Debt Collection Act, Chapter 105A of the General
Statutes, or a reduction of another payment, other than payroll, due from the
State to a person to reduce or eliminate an account receivable that the person
owes the State.
No later than January 1, 1999, theThe State
Controller shall negotiate a contract with a third party to perform an audit
and collection process of inadvertent overpayments by State agencies to vendors
as a result of pricing errors, neglected rebates and discounts, miscalculated
freight charges, unclaimed refunds, erroneously paid excise taxes, and related
errors. The third party shall be compensated only from funds recovered as a
result of the audit. Savings realized in excess of costs shall be transferred
from the agency to the Office of State Budget and Management and placed in a
special reserve account for future direction by the General Assembly. Any
disputed savings shall be settled by the State Controller. This paragraph does
not apply to the purchase of medical services by State agencies or payments
used to reimburse or otherwise pay for health care services."
SECTION 1.3. G.S. 147-86.25 reads as rewritten:
"§ 147-86.25. Setoff debt collection.
The State Controller shall implement a statewide setoff debt
collection program to provide for collection of accounts receivable that
have been written off. The statewide program shall supplement the Setoff Debt
Collection Act, Chapter 105A of the General Statutes, and shall provide for
written-offthe following accounts receivable to be set offby
setoff against payments the State owes to debtors, other than payments of
individual income tax refunds and payroll.payroll:
(1) Accounts receivable submitted to the Department of Revenue by a claimant agency under the Setoff Debt Collection Act, Chapter 105A of the General Statutes.
(2) An overdue tax debt, as defined in G.S. 105-243.1.
A program shall provide that, before final setoff can
occur, the State agency servicing the debt must notify the debtor of the
proposed setoff and of the debtor's right to contest the setoff through an
administrative hearing and judicial review. A proposed setoff by a State agency
that is a "claimant agency" under Chapter 105A of the General
Statutes shall be conducted in accordance with the procedures the State agency
must follow under that Chapter. A proposed setoff by a State agency that is not
a "claimant agency" under Chapter 105A of the General Statutes shall
be conducted under Articles 3 and 4 of Chapter 150B of the General Statutes."
SECTION 1.4. G.S. 105A-2 reads as rewritten:
"§ 105A-2. Definitions.
The following definitions apply in this Chapter:
…
(3) Debtor. - An
individual A person who owes a debt.
…
(8) Refund. - An
individual's North Carolina income A debtor's North Carolina tax
refund.
(9) State agency. - Any of the following:
a. A unit of the executive, legislative, or judicial branch of State government.
b. A local agency, to the extent it administers a program supervised by the Department of Health and Human Services or it operates a Child Support Enforcement Program, enabled by Chapter 110, Article 9, and Title IV, Part D of the Social Security Act.
c. A community college."
SECTION 1.5. G.S. 105A-3(c) reads as rewritten:
"(c) Identifying Information.
- All claimant agencies shall whenever possible obtain the full name, social
security number,number or federal identification number, address,
and any other identifying information required by the Department from any
person for whom the agencies provide any service or transact any business and
who the claimant agencies can foresee may become a debtor under this
Chapter."
SECTION 1.6. G.S. 105A-14(a) reads as rewritten:
"(a)
Simultaneously with the transmittal of the net proceeds collected to a claimant
agency, the Department must provide the agency with an accounting of the
setoffs for which payment is being made. The accounting must whenever possible,possible
include the full names of the debtors, the debtors' social security numbers,numbers
or federal identification numbers, the gross proceeds collected per setoff,
the net proceeds collected per setoff, and the collection assistance fee added
to the debt and collected per setoff."
SECTION 1.7. G.S. 105-259(b)(18) reads as rewritten:
"(b) Disclosure Prohibited. - An officer, an employee, or an agent of the State who has access to tax information in the course of service to or employment by the State may not disclose the information to any other person except as provided in this subsection. Standards used or to be used for the selection of returns for examination and data used or to be used for determining the standards may not be disclosed for any purpose. All other tax information may be disclosed only if the disclosure is made for one of the following purposes:
…
(18) To furnish to the Office of
the State Controller the name, address, and account and identification
numbers of a taxpayer upon request to enableinformation needed by
the State Controller to implement the setoff debt collection program
established under G.S. 147-86.25, verify statewide vendor files files,
or track debtors of the State.
.…"
PART II. CHANGES TO ATTACHMENT AND GARNISHMENT PROCESS
SECTION 2.1. G.S. 105-242(b) reads as rewritten:
"(b) Garnishment and
Attachment.Attachment and Garnishment. - Intangible property that
belongs to a taxpayer, is owed to a taxpayer, or has been transferred by a
taxpayer under circumstances that would permit it to be levied upon if it were
tangible property is subject to attachment and garnishment in payment of a tax
that is due from the taxpayer and is collectible under G.S. 105-241.22.
Intangible personal property includes bank deposits, rent, salaries, wages,
property held in the Escheat Fund, and any other property incapable of manual
levy or delivery. G.S. 105-242.1 sets out the procedure for attachment
and garnishment of intangible property.
A person who is in possession of intangible property
that is subject to attachment and garnishment is the garnishee and is liable for
the amount the taxpayer owes. The liability applies only to the amount of the
taxpayer's property in the garnishee's possession, reduced by any amount the
taxpayer owes the garnishee. G.S. 105-242.1 sets out the procedure for
attachment and garnishment of intangible property.
The Secretary may submit to a financial institution, as defined in G.S. 53B-2, information that identifies a taxpayer who owes a tax debt that is collectible under G.S. 105-241.22 and the amount of the debt. The Secretary may submit the information on a quarterly basis or, with the agreement of the financial institution, on a more frequent basis. A financial institution that receives the information must determine the amount, if any, of intangible property it holds that belongs to the taxpayer and is subject to attachment and garnishment and must inform the Secretary of its determination. The Secretary must reimburse a financial institution for its costs in providing the information, not to exceed the amount payable to the financial institution under G.S. 110-139 for providing information for use in locating a noncustodial parent.
No more than ten percent (10%) of a taxpayer's wages or salary is subject to attachment and garnishment. The wages or salary of an employee of the United States, the State, or a political subdivision of the State are subject to attachment and garnishment."
SECTION 2.2. G.S. 105-242.1 reads as rewritten:
"§ 105-242.1. Procedure for attachment and garnishment.
(a) Notice. -
G.S. 105-242 specifies when intangible property is subject to attachment
and garnishment. Before the Department attaches and garnishes intangible
property in payment of a tax, the Department must send the garnishee a notice
of garnishment. The notice must be sent in accordance with the methods
authorized in G.S. 105-241.20 or by registered or certified mail.or,
with the agreement of the garnishee, by electronic means. The notice must
contain all of the following information:information, unless the
notice is an electronic notice subject to subsection (a1) of this section:
(1) The taxpayer's name,
address, and social security number or federal identification number.name.
(2) The type of
tax the taxpayer owes and the tax periods for which the tax is owed.taxpayer's
social security number or federal identification number.
(3) The amount of tax, interest, and penalties the taxpayer owes.
(4) An explanation of the liability of a garnishee for tax owed by a taxpayer.
(5) An explanation of the garnishee's responsibility concerning the notice.
(a1) Electronic Notice. - Before the Department sends an electronic notice of garnishment to a garnishee, the Department and the garnishee must have an agreement that establishes the protocol for transmitting the notice and provides the information required under subdivisions (4) and (5) of subsection (a) of this section. An electronic notice must contain the information required under subdivisions (1), (2), and (3) of subsection (a) of this section.
(b) Action. - Within
30 days after receiving a notice of garnishment, aA garnishee must
comply with the a notice of garnishment or file a written
response to the notice.notice within the time set in this subsection.
A garnishee that is a financial institution must comply or file a response
within 20 days after receiving a notice of garnishment. All other garnishees
must comply or file a response within 30 days after receiving a notice of
garnishment. A written response must explain why the garnishee is not
subject to garnishment and attachment. Upon
Upon receipt of the a written response,
the Department must contact the garnishee and schedule a conference to discuss
the response or inform the garnishee of the Department's position concerning
the response. If the Department does not agree with the garnishee on the
garnishee's liability, the Department may proceed to enforce the garnishee's
liability for the tax by sending the garnishee a notice of proposed assessment
in accordance with G.S. 105-241.9.
(c) Release. - When
the Department releases a garnishee from liability, the Department must send
the garnishee a letter of release. The letter must identify the taxpayer to
whom the release applies and contain the identifying information about the
taxpayer that is required under subsection (a) on a notice of garnishment.A
notice of garnishment sent to a financial institution is released when the
financial institution complies with the notice. A notice of garnishment sent to
all other garnishees is released when the Department sends the garnishee a
notice of release. A notice of release must state the name and social security
number or federal identification number of the taxpayer to whom the release
applies.
(d) Financial Institution. - As used in this section, the term 'financial institution' has the same meaning as in G.S. 53B-2."
SECTION 2.3. G.S. 53B-4(2) reads as rewritten:
"§ 53B-4. Access to financial records.
Notwithstanding any other provision of law, no government authority may have access to a customer's financial record held by a financial institution unless the financial record is described with reasonable specificity and access is sought pursuant to any of the following:
…
(2) Authorization under
G.S. 105-251G.S. 105-242 or G.S. 105-258."
PART III. EFFECTIVE DATE
SECTION 3.1. Section 2.1 of this act becomes effective January 1, 2011. The remainder of this act is effective when it becomes law.